Path-Q Solar
What records should I keep after solar installation?
Answer
Keep a complete project file containing contracts, designs, permits, inspections, equipment and warranty records, commissioning information, monitoring access, maintenance records, and evidence of ownership or payment.
Key points
- Keep the signed contract, scope of work, final price, change orders, payment records, and installer contact information.
- Save the final design, equipment model and serial numbers, wiring or one-line diagrams, permits, inspection approvals, and interconnection records.
- Store all manufacturer, workmanship, roof, battery, and monitoring warranties with their claim procedures.
- Record system commissioning results, monitoring credentials, maintenance, repairs, service visits, and production issues.
- Keep documents that may be needed for insurance, resale, financing payoff, or transfer of ownership.
What it depends on
- The equipment and system configuration
- Whether the system is owned, financed, leased, or otherwise contracted
- The requirements of the insurer, lender, utility, and future buyer
- The property’s maintenance and resale needs
Risks and trade-offs
- Lost credentials or serial numbers can make troubleshooting and warranty claims harder.
- A system may appear operational while still lacking final approvals or transferable documentation.
- Transferring a lease, loan, or service agreement may require advance notice and specific paperwork.
Information you may need
- Final project documents from the installer
- Warranty registration confirmations and monitoring credentials
- Payment, financing, lease, or service-agreement records
- Insurance documentation and any required maintenance schedule
Your next step
What to do next
Create a digital and physical project file, verify that monitoring and warranty registrations work, and ask the installer for any missing final documents.
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