Path-Q Solar

What information should a landlord collect before authorizing repairs to solar equipment that serves tenants?

Answer

Collect the fault description, safety assessment, ownership and warranty information, repair scope and quote, expected outage, tenant impact, access requirements, and contractor qualifications and insurance. Also establish who is authorized to approve work and who bears costs under the property, lease, financing, or service arrangements.

Key points

  • Confirm whether the landlord, tenant, lender, lessor, or service provider owns the equipment.
  • Request diagnostic evidence rather than authorizing replacement based only on a monitoring alert.
  • Document tenant communications, critical loads, access windows, and temporary service arrangements.
  • Require a written scope covering shutdown, protection, testing, restoration, and closeout records.

What it depends on

  • Ownership, lease, financing, and service agreements
  • Repair urgency and electrical safety
  • How tenants receive or are billed for energy
  • Building access, insurance, and contractor arrangements

Risks and trade-offs

  • Authorizing work without confirming ownership can breach contractual or warranty requirements.
  • A low-cost repair may not address an underlying roof, wiring, or monitoring problem.
  • Tenant disruption, access, and communication failures can create operational or contractual disputes.

Information you may need

  • System ownership and agreements
  • Diagnostic report, equipment list, and warranty status
  • Detailed quote, schedule, outage plan, and contractor credentials
  • Tenant service needs and building access constraints

Your next step

What to do next

Create a repair authorization packet with the ownership documents, diagnosis, scope, tenant-impact plan, and approval responsibilities before releasing the contractor.

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