Path-Q Solar

How should a small business proceed if its landlord will not disclose roof condition records?

Answer

Treat the missing records as a material project risk, request a current roof inspection and written access and repair responsibilities, and avoid finalizing a design until the unknown condition is addressed or priced into the contract.

Key points

  • Ask for permission to commission an independent roof and structural assessment.
  • Define who pays for inspection, repairs, leaks, panel removal, and roof replacement.
  • Use the lease to verify rights to inspect, install, maintain, and remove equipment.
  • Consider a non-penetrating or alternative location only if it is technically and contractually suitable.

What it depends on

  • Lease terms and landlord cooperation
  • Roof type, age, condition, and remaining service life
  • Proposed mounting method and business occupancy needs

Risks and trade-offs

  • Unknown roof condition can lead to leaks, redesign, removal costs, or business disruption.
  • An inspection adds time and cost but can reduce larger project risks.
  • Proceeding without records may weaken the tenant’s ability to establish responsibility later.

Information you may need

  • Lease, roof-access, and maintenance provisions
  • Any available repair, leak, warranty, and replacement history
  • Independent roof inspection and proposed mounting plan
  • Landlord’s written responsibilities and consent

Your next step

What to do next

Request a landlord-authorized independent roof assessment and make satisfactory results and documented repair responsibilities conditions of the project.

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